Privacy Policy

This Privacy Policy explains how PhotoMail (“PhotoMail” or “Magazine” or “we” or “us”) describes our policies and practices regarding the collection, use, and disclosure of certain information relating to you, your access to and use of the PhotoMail Online magazine. PhotoMail is deliberately structured in such a way that, in general, you can visit without revealing any personal information.  However, if you choose to provide us with personal information, it will only be used in accordance with the principles and practices set forth in this policy.

This Privacy Policy applies to personal information and other information we collect on the site as well as via emails, text, and other electronic messages between you and us via the Site.

This Privacy Policy does not apply to information that you may provide to us, or that we may obtain, other than through our Site, such as by phone, through postal mail and through other live or print media, or from any third party, including through any application or content (such as advertising) that may link to or be accessible from the Site. That is, our policy does not apply to websites maintained by other companies or organizations to which we may link or who may link to us. We are not responsible for the actions and privacy policies of third party websites.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with these terms and conditions, your choice is not to use our Site and any associated services.  By accessing or using the Site and associated services, you agree to the terms and conditions described in the Privacy Policy.

What information we collect

The information we gather falls into two categories:

  1. Personal information you voluntarily supply when you subscribe, share a feedback or make a donation
  2. Non-personal tracking information collected as you navigate through our site.

Personal Information You Voluntarily Provide

We may request and collect certain personal information from our users, such as name, mailing address, email address, and contact number.

When you make a donation, you will be asked to provide certain personal information, which may include your name, street address, city, state, zip code, email address, and phone number (landline and/or mobile), credit/debit card details while making payment (via gateways). The policies of the third party gateways are applicable in that case.

Non-Personal Information

We may also collect certain non-personally identifiable information via the Site, such as usage activity and preferences, as well as demographic or profile data.

Paid Products and Services

While our magazine is free, we do accept donations and occasionally sell products. To enable this, we collect and store billing information. This information will only be shared with third parties who perform tasks required to complete the transaction. Examples of this include fulfilling orders and processing credit card payments.

Cookies and Other Technologies

As is standard practice on many websites, PhotoMail uses “cookies” and other technologies to keep, and sometimes track, information about you. This will help us to understand which parts of our website are the most popular, where our visitors are going and how much time they spend there. We use Google analytics to do some of this collection. We reserve the right to change the vendors who provide us with usage data. You have the option to opt-out of Google Analytics cookies altogether click here.

IP Addresses

We use the IP address log in an aggregate fashion to track access to our site. Log data is used in aggregate to analyze usage of our website.

Targeted Advertising

We may permit third-party advertising companies to serve ads when you visit our Site. These companies may use non-personal, aggregate information about your visits to our Site in order to provide advertisements about goods and services that may be of interest to you. These companies may employ cookies, clear gifs or other tracking mechanisms to measure advertising effectiveness.  Any information that these third parties collect is generally not personally identifiable (unless, for example, you provide personally identifiable information to them through an ad or email message). We encourage you to read these companies’ privacy policies if you should have any concerns about how they will care for your personal Information.

Social Media Platforms

You access our media properties through social media platforms, such as Facebook, Instagram, YouTube.  When you do so, we may be able to access certain information in your platform profile, such as your name, email address, photos, gender, birthday, location and platform ID, etc.  Please refer to the terms of use and privacy policies for these social media platforms regarding your ability to control what information is provided to third parties.

How we use and share your personal information      

We may use Personal Information collected on and through our Site for a variety of purposes. This information is primarily for internal record keeping, or to evaluate what portions of the Site are more popular than others, determine where visitors came from, where they go, and how long they stay on a particular page or a Site in general. We may match information collected from you, including both Personal Information and website usage information, and use such information along with information obtained from other sources, including third parties to determine, for example audience segments. We may perform statistical, demographic and marketing analyses of subscribers, and their subscribing and purchasing patterns, for marketing and customer service purposes. We may also send promotional emails to the ids you have voluntarily shared with us. We will not share the information with any other third party. We will not sell, rent, swap or authorize any third party to use your email address without your permission. If you would like to stop all communications from PhotoMail please send email to with your name, address, and, email id with the request to unsubscribe.


The Sites may contain links or references to other websites outside of our control.  Please be aware that we have no control over these third-party websites, that these web sites may collect personal information about you, and that our Privacy Policy does not apply to these websites.

Data Security

We use reasonable precautions to protect our users’ personal information and to store it securely. Sensitive information that is transmitted to us online (such as a credit card number) is 256-bit encrypted and is transmitted to us securely.

Data Retention

We keep your information for no longer than is necessary. We will retain your information for any period required by law. Where we are not under a legal obligation to retain your information, we will determine what is necessary by reference to the lawful basis for processing set out above and our legitimate interests. If you have any questions about how long we keep your information, please contact us.

Children’s Privacy

We do not intentionally collect any personally identifiable information from individuals under the age of 18.

Policy Effective from June 2016. Updated 1st Nov 2020.